The Write Time: January Is National Letter Writing Month
By Kym Gordon Moore
Although the preferred method of writing notes or letters nowadays is done through electronic mail, mobile texting or social media communications, traditional letter writing is still an appreciated art and literary form of connecting one individual to another. January is National Letter Writing Month and a perfect time to increase your writing aptitude. Manually writing a letter and mailing it through USPS was once a rewarding custom, with an acquired taste for skillful penmanship and great interpersonal communication skills.
Composing a letter is a helpful tool when learning and improving social skills, handwriting, formatting a letter and overall writing etiquette. It is vital in today’s society to practice and understand how and when to apply certain verbiage for a particular letter scenario. Writing a letter can take on a formal, personal or informal format. Learning versatility and the proper writing etiquette when addressing a recipient with a specified position will either get noticed or quickly rejected.
Here are 9 of the most popular and different forms of letters that will require an individual and distinctive approach to the recipient.
1. Cover: Typically, a cover letter is a professional letter of introduction that accompanies a resume or research project. Be mindful that this is not the environment to use slang or to make spelling and grammatical errors.
2. Business: This type of letter is company or industry specific. They are formatted to include the sender’s return address, date, the recipient’s name, proper title and address. This communication is normally addressed to a particular individual within an organization. Pay attention to margins, font selection and font size.
3. Reference: This is written as assurance or a recommendation on behalf of an individual or organization, normally formal in nature.
4. Personal: Although this type of letter is written informally to family or friends, you still want to utilize good communication skills and grammar.
5. Query: Written to inquire about or request information or assistance with a particular matter.
6. Application: In general, these letters are submitted for entry into college, when applying for a job or a loan.
7. Sales: This business letter helps to advertise an organization’s products or services to clients.
8. Resignation: Written to an authority figure to give a proper notice for resigning a position in an organization or leaving your job.
9. Thank You: Notes written in appreciation, of gratitude, receiving support and assistance.
While there are several variations of letters to write, depending on special circumstances, it is critical to remember the elements of what to include in your letters: your return address, date letter is written, recipient’s address, proper salutation, body of the message and the closing.
Kym Gordon Moore, author of “Diversities of Gifts: Same Spirit” and “Wings of the Wind: A Cornucopia of Poetry” is an award winning poet, author, speaker, philanthropist, certified email marketing specialist and an authority in strategic marketing. http://www.kymgmoore.com She is co-founder of Favorite Things for a CAUSE http://www.favoritethingsforacause.com and was selected as one of the 2012 U.S. World Book Night Volunteer Book Givers.
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